Accounts Payable Specialist

The Accounts Payable Specialist will report to the Accounts Payable Manager, located in Monaco, in a role that requires meticulousness and precision, as well as adherence to a deadline culture.

The main tasks include

1. Vendor set-up process

Gather and verify documents required to approve a vendor and/or update an existing one, submit them under the corporate approval flow.

Assist the A/P Manager in the vendor screening process, as required.

Apply VIES VAT number verification whenever required.

2. Procure-to-pay process

Assure that vendors are correctly informed of the applicable purchase order codes and project codes.

Correctly post invoices against purchase orders

Apply the 3-way-match and follow-up on discrepancies with the Procurement dept.

Notify the A/P Manager and the Procurement dept., of purchase order variances, including significant foreign exchange variances.

Keep archival of invoices properly coded, following A/P Manager guidelines.

Prepare the payment batches as required by the A/P Manager.

3. Other

Actively participate in reconciliations with the shipyard relevant departments.

Fluent communication with the relevant Marine Procurement dept.

Fluent communication with vendors for any applicable query.

Assist the A/P Manager preparing auditors’ requests.

Assist the A/P Manager preparing NewBuild reporting.

Back-up other A/P Specialists upon request of the A/P Manager.

Education and Experience

Accountant or administration degree (like a French BTS compta gestion), with 4- or 5-years' experience in shipping companies, and/or airlines or major construction projects.

Skills

• MS Office

• ERP (preferable)

• Basic knowledge of French VAT, Italian VAT and EU VAT reverse charge rule.

• Professional language will be English, but mostly written (spoken is a plus)

• AMOS is a plus.

Workstyle and Environment

Professional and friendly environment, offering a strong learning curve.

Meticulousness, assertive, precision, ability to cope with workload and adherence to deadlines and policies and procedures are must-haves for this position